Personal Assistant Vacancy at Department of Human Settlements

Job Overview:

The Department of Human Settlements is currently seeking a dedicated Personal Assistant to join the office of the Head of Department (HOD).

This position plays a crucial role in supporting the department’s administrative and secretarial needs, ensuring efficient operation within the HOD’s office.

If you have a passion for public service and possess the necessary qualifications and skills, we invite you to apply for this rewarding opportunity.

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Position Details:

• Job Title: Personal Assistant to the HOD
• Reference Number: Refs/019908
• Department: Office of the Head of Department
• Location: Johannesburg
• Number of Positions: 1
• Salary Package: R 294,321.00 per annum plus benefits
• Contact Information: For any inquiries, please reach out to Ms O Seletela at 079 804 3939.

Requirements:

• Educational Background: A Matric certificate alongside a Secretarial Diploma or a NQF Level 5 qualification in Office Management and Public Administration.
• Experience: 0-2 years of work experience within an Executive Office or a similar environment.
• Skills: Proficiency in language and interpersonal communication, excellent telephone etiquette, advanced computer literacy, and strong skills in organization, writing, time management, communication, and conflict resolution.

Key Responsibilities:

• Serve as a professional secretarial support to the business unit, encompassing general office administration tasks such as managing telephone calls, handling queries, and liaising with key customers and stakeholders.
• Manage the diary of the HOD, including arranging and scheduling meetings, confirming appointments, preparing meeting agendas, and keeping records of meetings.
• Handle the logistics for meetings and workshops, including booking venues and managing virtual meeting setups.
• Conduct report writing and manage the procurement processes for the department.
• Ensure the safekeeping of all documentation in the office, adhering to relevant legislation and policies.
• Develop and manage a Registry for all incoming and outgoing documents to support the business objectives of the Department.
• Assist in fostering positive working relationships within the Human Settlement leadership structures.
• Exhibit proficiency in Microsoft Office applications such as Excel, PowerPoint, MS Word, and Outlook.

Application Notes:

• Deadline for Applications: 25-03-2024
• Applications must be submitted online through the specified website. Late applications, or those sent via fax or email, will not be accepted.
• The Gauteng Department of Human Settlements is an equal opportunity employer, actively promoting affirmative action measures. Preference may be given to candidates who enhance representativity in terms of race, disability, youth, and gender.
• Please note that correspondence will only be conducted with shortlisted candidates. If you do not hear from us within 3 months of the closing date, consider your application unsuccessful.
• For specific positions, successful candidates may be required to complete leadership training as endorsed by the National School of Government.

How to Apply:

Ensure your application is complete by visiting http://professionaljobcentre.gpg.gov.za. Include a Z83 form and a comprehensive CV. Shortlisted candidates will be asked for certified copies of their qualifications, identity document, and a valid driver’s license if necessary.

Join the Department of Human Settlements and contribute to the development and implementation of housing solutions in Johannesburg.

Apply now to become a key part of our team!

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