Title: Maximizing Efficiency: The Role of a Buyer’s Assistant in FMCG Industry

In the fast-paced world of Fast-Moving Consumer Goods (FMCG), ensuring smooth operations and efficient supply chain management is paramount.

Within this context, the role of a Buyer’s Assistant for Condiments and Dressings plays a crucial part in maintaining the flow of goods from suppliers to consumers.

Let’s delve into the specifics of this role and the skills required to excel in it.

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Position Overview: The Buyer’s Assistant for Condiments and Dressings serves as the backbone of administrative support for the Buyer, facilitating seamless communication between suppliers, buyers, and internal teams. Based in Western Cape, this permanent position offers an opportunity to contribute to the FMCG industry while working within a dynamic team environment.

Key Responsibilities:

  • Administrative Supplier Management: Ensuring timely completion of administrative tasks related to supplier management.
  • Communication and Coordination: Facilitating communication between suppliers and internal teams regarding supply, pricing, and availability.
  • Order Support: Providing assistance in placing and managing orders.
  • Data Maintenance: Maintaining static data and transmitting accurate price and pack information to suppliers.
  • Reporting and Documentation: Generating departmental reports, preparing documents, and compiling pricing data.
  • Promotional Activities: Communicating promotional plans, managing promotional checklists, and coordinating promotional submissions.
  • Expense Management: Handling departmental expenses, updating purchase orders, and tracking packaging payments.
  • System Maintenance: Managing supplier data in various systems including JDA, CAM, and RMS.
  • Meeting Coordination: Booking meeting rooms, arranging refreshments, and managing supplier logistics.
  • Ad-hoc Duties: Assisting with comparative shops, store visits, and other pricing-related tasks as needed.
  • Contract Preparation: Supporting in the preparation of contracts and trading terms.

Minimum Requirements:

  • At least 2 years of relevant administration experience.
  • Matric (Grade 12) qualification.
  • Accounting diploma is advantageous.
  • Proficiency in various systems including COGNOS, CAM, JDA FF, FILA, RMS, FPI, FPP, ORACLE, and Qlik.
  • Computer literacy in Excel, PowerPoint, MS Teams, and Word.
  • Basic understanding of retail accounting practices, buying, and planning principles.
  • Sound analytical skills and attention to detail.
  • Proactive attitude and willingness to learn.

Behavioral Skills:

  • Strong administration orientation with high levels of accuracy.
  • Initiative to anticipate team requirements and take proactive measures.
  • Effective communication skills, both verbal and written.
  • Deadline-oriented with excellent planning and organizing abilities.
  • Customer service orientation and ability to work under pressure.
  • Integrity and ability to maintain confidentiality.
  • Results-driven mindset and proactive approach to problem-solving.

In conclusion, the role of a Buyer’s Assistant in the FMCG industry is multifaceted, requiring a blend of administrative, communication, and analytical skills.

With the right qualifications and behavioral attributes, individuals in this role can contribute significantly to the efficiency and success of the supply chain operations within the industry


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